ELTC – SAFEGUARDING POLICY

ELLISWICK LTC  Safeguarding Policy

Reporting a Safeguarding Concern within the Tennis Environment

 

Concerns arise about the behaviour of a member of staff, coach or volunteer towards a child/children. Make a note of anything you/the witness has seen/said, with dates and times
Note: You should inform the parent/carer of the concern, unless you believe it would put the child/adult at risk, yourself or others at risk
YES
  NO
Crime/Immediate risk:

Call Police/ Social Services

Medical:

Call an Ambulance

Is the Club Welfare Officer available?
NO
YES
If your Club Welfare Officer is unavailable please report to the Safeguarding Team for advice and complete Reporting a Concern Form
Club Welfare Officer contacts the Safeguarding Team for advice and guidance and provides the completed Reporting a Concern Form

 

Level 2/3 Serious Concern (i.e. suspected abuse)

LTA inform SPC, conduct investigation, inform Police/LADO

 

Level 1 (Low level i.e. poor practice)

LTA investigate or tennis club investigate with support from the LTA

Appeal process
Concern dealt with by club (internal discipline/appeals process). If LTA disciplinary investigation undertaken a hearing is held by LRC/SPC*

 

Outcome of disciplinary process (e.g. no case to answer, advice or warning/sanction)
Safeguarding Team in conjunction with SPC makes decision as to Level of concern.

 

LTA consults with SPC re interim suspension and notifying other organisations. Consultation with Police/LADO and strategy discussion to agree investigative process. Internal Investigation may be delayed pending police enquiries.
LTA await outcome of Children’s Social Care or Police investigation (e.g. NFA, criminal prosecution, assessment of risk). Full disciplinary investigation undertaken and SPC hearing held. Outcome i.e. removal of coach accreditation, further training, approved for accreditation.
If you are unable to contact the Welfare Officer or the LTA Safeguarding Team, please contact your Local Authority Children’s Services Team and follow their advice

Useful Contacts

British Tennis Services team: 020 8487 7000

Email: [email protected]

NSPCC: 0808 800 5000

Emergency Services: 999

 

Is there an immediate risk to a young person or vulnerable adult?

*SPC – Safeguarding and Protection Committee

*LRC – Licensing and Registration Committee

ELLISWICK LTC SAFEGUARDING POLICY

 

SAFEGUARDING IS EVERYONE’S RESPONSIBILITY: NOT RESPONDING TO A SAFEGUARDING CONCERN IS NOT AN OPTION.

 

  1. Policy statement

ELLISWICK LTC is committed to prioritising the well-being of all children and adults at risk, promoting safeguarding in our club at all times, including all programmes and events we run. All activities, events and trips arranged by the club run in accordance with the LTA’s Safeguarding at Events and Competitions guidance. This Policy strives to minimise risk, deliver a positive tennis experience for everyone and respond appropriately to all safeguarding concerns/disclosures.

 

  1. Use of terminology

Child: A person under the age of eighteen years. Note that some legislation in Scotland defines a child as a person under sixteen years old. However, where there is any safeguarding concern, anyone under the age of 18 is regarded as a child unless advised otherwise by the LTA Safeguarding Team.

 

Adult at risk of abuse or neglect: a person aged eighteen years or over who is, or may be, in need of community care services by reason of disability, age or illness; and is, or may be, unable to take care of, or unable to protect him or herself against abuse or neglect.

 

Safeguarding children: protecting children from abuse and neglect, preventing the impairment of children’s health or development, ensuring that they grow up in circumstances consistent with the provision of safe and effective care, and taking action to enable all children to have the best life chances.

 

Safeguarding adults at risk: protecting adults from abuse and/or neglect. Enabling adults to maintain control over their lives and make informed choices without coercion. Empowering adults at risk, consulting them before taking action, unless someone lacks the capacity to make a decision, or their mental health poses a risk to their own or someone else’s safety, in which case, always acting in his or her best interests. (See appendix A for full glossary of terms).

 

  1. Scope

This Policy is applicable to all members, volunteers and people affiliated to Elliswick LTC. It is in line with national legislation and applicable across the UK.

 

Guidance on implementing the policy is outlined in the following documents:

  • What’s the Score toolkit Advice, guidance and support is available from the LTA Safeguarding Team and the County Safeguarding Officer (CSO).

 

 

  1. Responsibility for the implementation of the Safeguarding Policy, Code of Conduct and Reporting Procedure

 

  • Elliswick LTC Committee has overall accountability for this Policy and its implementation
  • Our Welfare Officer, Andree Haxton is responsible for updating this Policy in line with legislative, county and LTA developments
  • All individuals involved in Elliswick LTC are required to adhere to the Policy and Code of Conduct
  • The LTA Safeguarding Team and Tennis Scotland, Tennis Wales and Tennis Foundation Safeguarding Leads can offer support to Elliswick LTC

 

Where there is a safeguarding concern/disclosure:

 

  • The individual who is told about, hears, or is made aware of the concern/disclosure is responsible for following the Safeguarding Reporting Procedure. Unless someone is in immediate danger, they should inform Elliswick LTC Welfare Officer, the LTA Safeguarding Team or National Safeguarding Lead.
  • The Welfare Officer will pass details of any concerns reported to them to the, CSO, LTA Safeguarding Team and the relevant Local Authority, contacting the police as appropriate
  • The LTA Safeguarding Team is responsible for assessing all safeguarding concern/disclosures that are reported to them and working with the Welfare Officer, Andree Haxton to follow up as appropriate on a case-by-case basis, prioritising the well-being of the child/ adult at risk at all times. Dependent on the concern/disclosure, a referral may be made to:

 

o The police in an emergency: 999

o Local Authority Children’s Services: 0300 123 4043

o Local Authority Adult Services: 0300 123 4042

 

 

  1. Breaches of the Safeguarding Policy, Code of Conduct and Reporting Procedure

 

Breaches of this Policy and/or failure to comply with the outlined responsibilities may result in the following:

  • Disciplinary action leading to possible dismissal and legal action;
  • Termination of current and future roles within Elliswick LTC and other roles in clubs, the LTA, Tennis Wales, Tennis Scotland and the Tennis Foundation.

 

Actions taken by staff, consultants, volunteers, officials, coaches who are engaged by Elliswick LTC contradict this Policy may be considered a violation of this Policy. Where an appeal is lodged in response to a disciplinary action made by Elliswick LTC, the individual should adhere to the Elliswick LTC appeal procedure.

 

  1. Whistleblowing

Safeguarding children and adults at risk requires everyone to be committed to the highest possible standards of openness, integrity and accountability. As a Club, we are committed to encouraging and maintaining a culture where people feel able to raise a genuine safeguarding concern and are confident that it will be taken seriously. In the context of safeguarding, “whistle blowing” is when someone raises a concern about the well-being of a child or an adult at risk.

A whistle blower may be:

  • a player;
  • a volunteer;
  • a coach;
  • other member of staff;
  • an official;
  • a parent;
  • a member of the public.

 

How to raise a concern about a child or an adult at risk within the County

If a child or an adult at risk is in immediate danger or risk of harm, the police should be contacted by calling 999.

 

Where a child or an adult at risk is not in immediate danger, any concerns about their well-being should be made without delay to the Welfare Officer at [email protected] or contact her on 07900006526, LTA Safeguarding Team on [email protected] or using the LTA Online Concern Form https://safeguardingconcern.lta.org.uk/  and the County Safeguarding Officer (CSO) informed on [email protected]

 

If, however, the whistle blower does not feel comfortable raising a concern with the Welfare Officer, LTA or CSO, the whistle blower should contact Children Services on 0300 123 4043, Adult Services on 0300 123 4042 or the NSPCC on 0808 800 5000. Information to include when raising a concern.

 

The whistle blower should provide as much information as possible regarding the incident or circumstance which has given rise to the concern, including:

  • their name and contact details (unless they wish to remain anonymous);
  • names of individuals involved;
  • date, time and location of incident/circumstance; and
  • whether any witnesses were present.

 

What happens next?

All concerns raised by a whistle blower about the well-being of a child or an adult at risk will be taken seriously and every effort will be made to deal with each concern fairly, quickly and proportionately.

 

If the whistle blower does not believe that the concern has been dealt with appropriately and wishes to speak to someone outside the Club or the LTA Safeguarding Team, the NSPCC Whistleblowing advice line should be contacted on 0800 028 0285 or by emailing [email protected]

 

 

SUPPORT

 

Elliswick LTC will not tolerate any harassment, victimisation or unfair treatment of, and will take appropriate action to protect, whistle blowers when they raise a concern in good faith.

 

  1. Related Policies and Procedures

 

  • Diversity and Inclusion Policy
  • Transgender Policy
  • Anti-Bullying Policy
  • Online Safety and Communications Policy
  • Safe Recruitment Policy
  • Photography and Filming Best Practice Guidance
  • Supervision Policy for Herts County Team Events
  • Supervision Policy for Herts County Training
  • Code of Conduct for Staff and Volunteers
  • Code of Conduct for Coaches and Team Captains
  • Code of Conduct for Parents and Carers
  • Code of Conduct for Players
  • Use of Changing Rooms and Showering Facilities Policy
  • Compliments, Complaints and Disciplinary Policy

 

This Policy is reviewed every two years (or earlier if there is a change in national legislation) and recommended for approval by:

 

Elliswick LTC Chair Eric Rovick Date: 11th September 2023

Welfare Officer Andree Haxton   Date: 11th September 2023

 

 

 

 

 

 

 

 

APPENDIX A: GLOSSARY OF TERMS

 

Safeguarding:

Protecting children from abuse and neglect, preventing the impairment of children’s health or development, ensuring that children are growing up in circumstances consistent with the provision of safe and effective care, and taking action to enable all children to have the best life chances. Enabling adults at risk to achieve the outcomes that matter to them in their life; protecting their right to live in safety, free from abuse and neglect. Empowering and supporting them to make choices, stay safe and raise any concerns. Beginning with the assumption that an individual is best-placed to make decisions about their own wellbeing, taking proportional action on their behalf only if someone lacks the capacity to make a decision, they are exposed to a life-threatening risk, someone else may be at risk of harm, or a criminal offence has been committed or is likely to be committed.

 

Abuse and neglect

Physical abuse: A form of abuse which may involve hitting, shaking, throwing, poisoning, burning or scalding, drowning, suffocating or otherwise causing physical harm to a child or adult at risk. Physical harm may also be caused when a parent or carer fabricates the symptoms of, or deliberately induces illness

 

Sexual abuse:

Involves forcing or enticing a child or young person to take part in abuse sexual activities, not necessarily involving a high level of violence, whether or not the child is aware of what is happening. The activities may involve physical contact, including assault by penetration (for example, rape or oral sex) or non-penetrative acts such as masturbation, kissing, rubbing and touching outside of clothing. They may also include non-contact activities, such as involving children in looking at, or in the production of, sexual images, watching sexual activities, encouraging children to behave in sexually inappropriate ways, or grooming a child in preparation for abuse (including via the internet). Sexual abuse is not solely perpetrated by adult males. Women can also commit acts of sexual abuse, as can other children

 

Emotional abuse:

The persistent emotional maltreatment of a child or adult at risk such as to cause severe and persistent adverse effects on their emotional development. It may involve conveying to a child/ adult at risk that they are worthless or unloved, inadequate, or valued only insofar as they meet the needs of another person; not giving them opportunities to express their views; deliberately silencing them or ‘making fun ’of what they say or how they communicate. It may feature age or developmentally inappropriate expectations being imposed, including interactions that are beyond a child or adult at risk’s developmental capability, as well as overprotection and limitation of exploration and learning, or preventing them participating in normal social interaction. It may involve seeing or hearing the ill-treatment of another. It may involve serious bullying (including cyber bullying), causing a child or adult at risk to feel frightened or in danger, or the exploitation or corruption of children. Some level of emotional abuse is involved in all types of maltreatment of a child, though it may occur alone.

 

Neglect:

The persistent failure to meet a child/ adult at risk’s basic physical and/or psychological needs, likely to result in the serious impairment of their health or development. It may involve a parent or carer failing to:

 

o provide adequate food, clothing and shelter (including exclusion from home or abandonment);

o protect a child/ adult at risk from physical and emotional harm or danger;

o ensure adequate supervision (including the use of inadequate care-givers); or

o ensure access to appropriate medical care or treatment.

 

It may also include neglect of, or unresponsiveness to, a child’s or adult at risk’s basic emotional needs.

Neglect may occur during pregnancy as a result of maternal substance abuse.

 

Additional examples of abuse and neglect of adults at risk

 

Financial abuse:

Having money or property stolen; being defrauded; being put under pressure in relation to money or other property; and having money or other property misused.

 

Discriminatory abuse:

Treating someone in a less favourable way and causing them harm, because of their age, gender, sexuality, gender identity, disability, socio-economic status, ethnic origin, religion and any other visible or non-visible difference.

 

Domestic abuse:

Includes physical, sexual, psychological or financial abuse by someone who is, or has been a partner or family member. Includes forced marriage, female genital mutilation and honour-based violence (an act of violence based on the belief that the person has brought shame on their family or culture). Domestic abuse does not necessarily involve physical contact or violence.

 

Psychological abuse:

Including emotional abuse, threats of harm or abandonment, deprivation of contact, humiliation, blaming, controlling, intimidation, coercion, harassment, verbal abuse, isolation or withdrawal from services or supportive networks.

 

Organisational abuse:

Where the needs of an individual are not met by an organisation due to a culture of poor practice or abusive behaviour within the organisation.

 

Self-neglect:

Behaviour which threatens an adult’s personal health or safety (but not that of others). Includes an adult’s decision to not provide themselves with adequate food, clothing, shelter, personal hygiene, or medication (when indicated), or take appropriate safety precautions

 

Modern slavery:

Encompasses slavery, human trafficking, criminal and sexual exploitation, forced labour and domestic servitude. Traffickers and slave masters use whatever means they have at their disposal to coerce, deceive and force individuals into a life of abuse, servitude and inhumane treatment.

  • A person who is being abused may experience more than one type of abuse
  • Harassment, and bullying are also abusive and can be harmful
  • Female Genital Mutilation (FGM) is now recognised as a form of physical, sexual and emotional abuse that is practised across the UK
  • Child Sexual Exploitation is recognised as a form of sexual abuse in which children are sexually exploited for money, power or status
  • Child trafficking is recognised as child abuse where children are often subject to multiple forms of exploitation. Children are recruited, moved or transported to, or within the UK, then exploited, forced to work or sold
  • People from all cultures are subject to abuse. It cannot be condoned for religious or cultural reasons
  • Abuse can have immediate and long-term impacts on someone’s well-being, including anxiety, depression, substance misuse, eating disorders and self-destructive Conducts, offending and antisocial Conduct
  • Those committing abuse are most often adults, both male and female. However, child-to-child abuse also takes place.

 

APPENDIX B:

 

WHAT TO DO IF A DISCLOSURE FROM A CHILD OR ADULT AT RISK IS MADE TO YOU:

 

  1. Listen carefully and calmly to the individual
  2. Reassure the individual that they have done the right thing and what they have told you is very important
  3. Avoid questioning where possible, and never ask leading questions
  4. Do not promise secrecy. Let the individual know that you will need to speak to the Welfare Officer/LTA Safeguarding Team because it is in their best interest. If you intend to speak to the police or social care, you should let them know this too.
  5. Report the concern. In an emergency, call the police (999), otherwise talk to the Welfare Officer/LTA Safeguarding Team as soon as possible. Do not let doubt/personal bias prevent you from reporting the allegation
  6. Record details of the disclosure and allegation using the LTA’s online reporting a concern form within 24 hours. If you do not have access to the online form, write down the details using what you have available then sign and date it.

 

This Policy is reviewed every two years (or earlier if there is a change in national legislation).

 

This Policy is recommended for approval by:

 

Club Committee Chair Eric Rovick:        Date: 11th September 2023

 

Club Welfare Officer Andree Haxton:     Date: 11th September 2023

 

 

 

 

Appendix C: Reporting a Safeguarding Concern outside the Tennis Environment

 

What to do if you are worried that a child is being abused outside the tennis environment (e.g. at home, school or in the community) but the concern is identified through the child’s involvement in tennis

 

Member of staff, coach or volunteer made aware of concerns about child’s welfare or safety (e.g. suspicions of bullying at school, allegations of abuse within the family etc.) Make a note of anything the young person/witness has said, and what you have seen with dates and times

Useful Contacts

British Tennis Services team: 020 8487 7000

Email: [email protected]

NSPCC: 0808 800 5000

Emergency Services: 999

Safeguarding Team consider need for support or advice for original referrer, Club Welfare Officer or others involved.

 

 

 

   Does the young person require immediate attention?
Complete reporting a concern form and forward to the police/Social care and LTA Safeguarding Team within 24 hours
Note: You should inform the parent/carer of the concern, unless you believe it would put the child/adult at risk, yourself or others at risk
YES
  NO
Call an Ambulance and inform them you have a child protection concern
Is the Club Welfare Officer available?
NO
YES
If your Club Welfare Officer is unavailable please contact police/social care without delay. The Safeguarding Team can be contacted for advice during office hours.
Club Welfare Officer reports to local police/Social Care without delay. The Safeguarding Team can be contacted for advice during office hours.